Bulloch County

Board of Commissioners

Minutes ● March 19, 2019

              Regular Meeting              North Main Annex Community Room              8:30 AM

                            115 North Main St, Statesboro, GA 30458

I.              Call to Order, Welcome Media and Visitors

Chairman Thompson welcomed guests and called the meeting to order.

II.              Invocation and Pledge

Commissioner Stringer gave the invocation and Pledge of Allegiance.

III.              Roll Call

Mrs. Olympia Gaines, Clerk of the Board, performed the roll call for the commissioners and staff.

Attendee Name

Title

Status

Arrived

Ray Mosley

Commissioner

Present

 

Anthony Simmons

Commissioner

Present

 

Curt Deal

Commissioner

Absent

 

Roy Thompson

Chairman

Present

 

Walter Gibson

Vice Chairman

Present

 

Jappy Stringer

Commissioner

Present

 

Timmy Rushing

Commissioner

Present

 

 

The following staff were present: County Manager Tom Couch, Assistant County Manager Andy Welch, County Attorney Jeff Akins, Chief Financial Officer Whitney Richland, Assistant Chief Financial Officer Kristie King, Senior Accountant Peyton Fuller, Human Resources Director Cindy Mallett, Special Projects Manager Cindy Steinmann, Marketing Coordinator Wynne Phillips, County Engineer Brad Deal, Public Works Director Dink Butler, Assistant Public Works Director Kile Deloach, Assistant Public Works Director Andrew Richland, EMS Director Doug Vickers, Mental Health Coordinator Karen McClain, Warden Randy Tillman, and Accounting Associate Rosanna McElveen.

 

IV.              Approval of General Agenda

Chairman Thompson called for changes and/or modification for the General Agenda. Hearing none, Chairman Thompson called for a motion to approve the General Agenda as presented.

1.              A motion was made to approve the General Agenda as presented.

RESULT:              Approved [Unanimous]

MOVER:              Walter Gibson, Commissioner

SECONDER:              Jappy Stringer, Commissioner

AYES:              Mosley, Simmons, Gibson, Stringer, Rushing

ABSENT:              Curt Deal

V.              Public Comments

There were no public comments.

VI.              Consent Agenda

A motion was made to approve the Consent Agenda as presented.

RESULT:              Approved [Unanimous]

MOVER:              Jappy Stringer, Commissioner

SECONDER:              Anthony Simmons, Commissioner

AYES:              Mosley, Simmons, Gibson, Stringer, Rushing

ABSENT:              Curt Deal

1.              Minutes Approval: Tuesday March 5th, 2019 05:30 PM

2.              Executive Session March 5, 2019 Minutes

3.              1464 : Approve the purchase of two (2) tandem drive motor graders from Yancey Brothers in the amount of $339,296.00 (See Exhibit #2019-53).

4.              1466 : Approve a resolution authorizing the acceptance of roads in Phases 1, 2, 3, and 4 of Chatham Place Subdivision (See Exhibit #2019-54).

5.              1469 : Approve an agreement by and between Bulloch County and Waystar Health to provide RCM Cloud-Based support services for Bulloch County Emergency Medical Services Department (See Exhibit #2019-55).

VII.              New Business

1.              1465 : Approve the purchase of a new forklift in the amount of $23,766.00 from Doosan Industrial Vehicle America Corp for transfer station operations.

Chairman Thompson called on Assistant Public Works Director Kile Deloach to initiate discussion on the matter. Mr. Deloach stated the current forklift used for transfer station operations is over 20 years old and has various mechanical issues. He stated he is requesting approval to purchase a new forklift in the amount of $23,766.00 from Doosan Industrial Vehicle America Corp.

 

Without further discussion, a motion was made to approve the purchase of a new forklift in the amount of $23,766.00 from Doosan Industrial Vehicle America Corp (See Exhibit #2019-56).

RESULT:              Approved [Unanimous]

MOVER:              Ray Mosley, Commissioner

SECONDER:              Anthony Simmons, Commissioner

AYES:              Mosley, Simmons, Gibson, Stringer, Rushing

ABSENT:              Curt Deal

2.              1467 : Approve a change order for Studio 8 Design, LLC in the amount of $54,000.00 to add two buildings to the design services of the jail renovation and addition project.

Chairman Thompson called on County Manager Tom Couch to initiate discussion on the matter. Mr. Couch stated at the February 5, 2019 meeting the Board approved a contract with Studio 8 Design, LLC in the amount of $345,000.00 for design services of the jail renovation and addition project. He stated the architect has since suggested that the County add the remaining buildings to the design contract so that firm costs may be estimated for the total construction, necessitating a change order in the amount of $54,000.00. Mr. Couch stated this will allow the buildings to be included as additive alternates in bids for construction. He stated the buildings to be added under this change order include: 1) Evidence Building; and 2) Training Building. Mr. Couch stated the design fees are part of the overall budgeted amount which includes design and construction.

 

Without further discussion, a motion was made to approve a change order for Studio 8 Design, LLC in the amount of $54,000 to add two buildings to the design services of the jail renovation and addition project (See Exhibit #2019-57).

RESULT:              Approved [Unanimous]

MOVER:              Jappy Stringer, Commissioner

SECONDER:              Ray Mosley, Commissioner

AYES:              Mosley, Simmons, Gibson, Stringer, Rushing

ABSENT:              Curt Deal

3.              1468 : Approve the Bulloch County Accountability/Treatment Court's FY2020 grant application submitted to the Accountability Court Funding Committee and the Criminal Justice Coordinating Committee in the amount of $385,572.57 with a cash match of $42,841.40

Chairman Thompson called on Mental Health Court Coordinator Karen McClain to initiate discussion on the matter. Mrs. McClain stated it was time for submission of the Bulloch County Accountability/Treatment Court's FY2020 grant application. She stated program services have expanded circuit-wide. Mrs. McClain stated the program numbers have increased to 45 total. She stated she anticipates more growth from other counties in the near future. Mrs. McClain stated as a result of the growth, the grant amount has increased. She stated she is requesting that the part-time case manager position be moved to a full-time position to help support program services. Mrs. McClain thanked the Board for their continued support.

 

After brief discussion, a motion was made to approve the Bulloch County Accountability/Treatment Court's FY2020 grant application submitted to the Accountability Funding Committee and the Criminal Justice Coordinating Committee in the amount of $385,572.57 with cash match of $42,841.40 (See Exhibit #2019-58).

RESULT:              Approved [Unanimous]

MOVER:              Ray Mosley, Commissioner

SECONDER:              Anthony Simmons, Commissioner

AYES:              Mosley, Simmons, Gibson, Stringer, Rushing

ABSENT:              Curt Deal

4.              Discussion: Amendment to the US Bank Master Lease Agreement

Chairman Thompson called on Chief Financial Officer Whitney Richland to initiate discussion on the matter. Mrs. Richland stated she has met with Public Works Director Dink Butler to discuss planning for future capital outlays. She asked that the Board consider taking advantage of equipment lease financing through the US Bank Corp Government Leasing and Finance, Inc. Mrs. Richland stated the equipment acquisition costs are spread over the expected life of the equipment. She stated she will be able to secure a favorable financing rate. Mrs. Richland stated she plans to bring this item back before the Board for action at the next meeting.

 

County Manager Tom Couch stated the interest rates are very competitive. He stated this item would be an extension of the current master lease agreement.

VIII.              Commission and Staff Comments

Chairman Thompson called for general comments from the commissioners and staff.

 

Senior Accountant Peyton Fuller informed the Board of the upcoming collaboration between the Statesboro's Farmers Market and the Statesboro Kiwanis Club to promote the 2019 Statesboro Kiwanis Rodeo. He stated the rodeo will be held April 12th- April 13th.

 

Special Projects Manager Cindy Steinmann asked for feedback regarding proposed logos and seal designs for the County. She also informed the Board of the Relay for Life fundraiser the County is participating in. Mrs. Steinmann stated the County will participate in the Relay for Life event on April 12th from 5pm-11pm.

 

Human Resources Director Cindy Mallett stated Administration has been working on a system to recognize employees. She stated next week a form will be dispersed to each department head to use to recognize employees for any accomplishments, awards, and/or the job they do. Mrs. Mallett stated County Administration will also introduce an Integrity Award to be awarded later in the spring. She stated this award will be an employee nominated award for an individual that has demonstrated integrity, honesty and outstanding performance in the workplace. Mrs. Mallett stated forms for this award will be available next week as well.

 

Commissioner Stringer and Commissioner Simmons both thanked the staff for the work they do.

 

Chairman Thompson thanked City of Statesboro Fire Chief Tim Grams for his attendance at the meeting. He stated the County is working with the City to address ISO ratings and the impacts on homeowner's insurance.

IX.              Executive Session (Personnel)

Hearing no further comments from the commissioners and staff, Chairman Thompson stated the Board must now close the meeting and enter into Executive Session. He called for a motion to enter into Executive Session in accordance with the provisions of O.C.G.A. § 50-14-3 (b) (2) and other applicable laws, pursuant to the advice of County Attorney Jeff Akins, for the purpose of deliberating on and discussing personnel matters.

1.              A motion was made to enter into Executive Session for the purposes of discussing and deliberating on personnel matters in accordance with the provisions of O.C.G.A. § 50-14-3 (b) (2)(See Exhibit 2019-59).

RESULT:              Approved [Unanimous]

MOVER:              Anthony Simmons, Commissioner

SECONDER:              Ray Mosley, Commissioner

AYES:              Mosley, Simmons, Gibson, Stringer, Rushing

ABSENT:              Curt Deal

X.              Adjourn

Chairman Thompson called for a motion to adjourn the meeting.

1.              A motion was made to adjourn the meeting.

RESULT:              Approved [Unanimous]

MOVER:              Anthony Simmons, Commissioner

SECONDER:              Ray Mosley, Commissioner

AYES:              Mosley, Simmons, Gibson, Stringer, Rushing

ABSENT:              Curt Deal

 

Chairman

 

Attest:

Olympia Gaines, Clerk